HOA Community Management Services

Our approach to HOA board member relationship management is comprehensive. We provide new members with orientation and training, ensuring they're well-prepared for their roles. When board members have questions or issues, our commitment to responsiveness means we aim to address them within the next business day. We also excel in conflict resolution, helping resolve disputes among board members. Additionally, we offer advice to HOA board members and maintain a deep understanding of the association's bylaws and restrictions. Our team actively monitors and disseminates information about new legislation, ordinances, and court cases relevant to the association.

Our HOA board meeting management services are designed to streamline the entire process. We prepare preliminary meeting agendas and meeting notices to ensure that board meetings run smoothly and efficiently. Additionally, we create electronic board meeting packets, making essential documents readily accessible to board members. We're available for board meetings throughout the week, aligning with your schedule, ensuring your board meetings can be efficient and productive. 

Our annual HOA meeting management services cover every aspect of your association's annual gatherings. We maintain an updated list of all owners, declarants, and other attendees to ensure comprehensive attendance records. We take care of the preparation of meeting agendas and meeting packets, the issuance of meeting notices and proxy statements, and oversee the smooth registration of all attendees. Should the board request it, we can also facilitate and run the annual meeting. Furthermore, we provide essential reports such as the annual HOA Manager's report, which explains the financial condition and budget information, and publish meeting minutes within 30 days for full transparency and accountability.

Our HOA service provider relationship management system is designed to optimize your relationships with service providers. We provide assistance in preparing bid specifications and managing the competitive bid process for large jobs. Our team analyzes bids and offers recommendations to ensure you select the best vendors. We manage the entire process, from scheduling to monitoring work and the invoice approval process. Additionally, for your convenience, we encourage electronic funds transfer (EFT) for utility payments, where vendors accept it, streamlining the payment process.

In amenity and access control management, we take a comprehensive approach to maintain security and convenience. Our HOA services encompass the efficient management of access control systems. We also manage and distribute access control media, including cards, keys, tags, and remotes, with additional fees for replacements. Additionally, we handle the processing of amenity rental fees, move-in and move-out fees, and various other related services. With our expertise, you can ensure that your association's amenities are accessible and secure.