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HOA Community Management Services

RealManage offers comprehensive HOA board and meeting management services, providing new board members with orientation and conflict resolution expertise. We prioritize responsiveness, addressing questions and concerns promptly. Our services cover meeting agendas, electronic meeting packets, and flexible scheduling, ensuring efficient board meetings. For annual meetings, we maintain updated attendance records, issue notices and proxy statements, and facilitate meetings when needed. We promote transparency by delivering reports and publishing meeting minutes. Additionally, our service provider relationship management system optimizes vendor relationships. We simplify amenity and access control management, ensuring security and convenience. With RealManage, your association's operations are organized, streamlined, and optimized. 

Board Member Relationship Management

We foster harmonious relationships, and elevate overall efficiency. Here's what sets us apart:

  • Well-Prepared Leadership: We provide new board members with thorough orientation and training, ensuring they're equipped for success.
  • Responsive Support: Our commitment to responsiveness means we address board members' questions or issues within the next business day.
  • Conflict Resolution: Excelling in conflict resolution, we facilitate the resolution of disputes among board members.
  • Legal Expertise: Our team offers expert advice, maintaining a deep understanding of the association's bylaws and staying informed on relevant legislation.

Community Management Services Highlights

Elevate your community experience with RealManage's comprehensive services that focus on strategic planning, streamlined meetings, vendor optimization, and amenity excellence.

  • Strategic Planning for Community Growth: We employ forward-thinking strategies to foster community growth and ensure sustainable development.
  • Efficient Board and Annual Meetings: Our services streamline board and annual meetings, creating a platform for effective decision-making and community engagement.
  • Vendor Relationship Optimization: We optimize relationships with service providers, ensuring efficient bid processes, analysis, and recommendation for large jobs.
Empowering Communities, Simplifying Management.

Comprehensive HOA Management Services

Explore our comprehensive suite of community management services designed to enhance your association's efficiency and elevate your residents' experience.

HOA Board Member Relationship Management

Our approach to HOA board member relationship management is comprehensive. We provide new members with orientation and training, ensuring they're well-prepared for their roles. When board members have questions or issues, our commitment to responsiveness means we aim to address them within the next business day. We also excel in conflict resolution, helping resolve disputes among board members. Additionally, we offer advice to HOA board members and maintain a deep understanding of the association's bylaws and restrictions. Our team actively monitors and disseminates information about new legislation, ordinances, and court cases relevant to the association.


HOA Board Meeting Management

Our HOA board meeting management services are designed to streamline the entire process. We prepare preliminary meeting agendas and meeting notices to ensure that board meetings run smoothly and efficiently. Additionally, we create electronic board meeting packets, making essential documents readily accessible to board members. We're available for board meetings throughout the week, aligning with your schedule, ensuring your board meetings can be efficient and productive. 

Annual HOA Meeting Management

Our annual HOA meeting management services cover every aspect of your association's annual gatherings. We maintain an updated list of all owners, declarants, and other attendees to ensure comprehensive attendance records. We take care of the preparation of meeting agendas and meeting packets, the issuance of meeting notices and proxy statements, and oversee the smooth registration of all attendees. Should the board request it, we can also facilitate and run the annual meeting. Furthermore, we provide essential reports such as the annual HOA Manager's report, which explains the financial condition and budget information, and publish meeting minutes within 30 days for full transparency and accountability.

HOA Service Provider Relationship Management

Our HOA service provider relationship management system is designed to optimize your relationships with service providers. We provide assistance in preparing bid specifications and managing the competitive bid process for large jobs. Our team analyzes bids and offers recommendations to ensure you select the best vendors. We manage the entire process, from scheduling to monitoring work and the invoice approval process. Additionally, for your convenience, we encourage electronic funds transfer (EFT) for utility payments, where vendors accept it, streamlining the payment process.

HOA Amenity and Access Control Management

In amenity and access control management, we take a comprehensive approach to maintain security and convenience. Our HOA services encompass the efficient management of access control systems. We also manage and distribute access control media, including cards, keys, tags, and remotes, with additional fees for replacements. Additionally, we handle the processing of amenity rental fees, move-in and move-out fees, and various other related services. With our expertise, you can ensure that your association's amenities are accessible and secure.

Communities We Serve

Our unwavering dedication to the HOA management industry and the communities we serve drives us to continuously refine and optimize our HOA management and condo association processes and technology. This commitment ensures an outstanding management experience that goes beyond standard industry practices. Discover the distinct advantages of partnering with RealManage for your community today.

HOA Management Services

HOA (Homeowners Association) management services are professional services provided to assist and support homeowners associations in managing and maintaining residential communities. HOA management services play a crucial role in helping these associations fulfill their responsibilities effectively.

Condominium Management

A Condominium Owner's Association is comprised of condominium owners. Condominium owners own their individual units and have joint ownership of the building and grounds with other units. COA fees not only cover common areas but the fees also cover building repairs and maintenance.

Master-Planned Communities

A master-planned community typically consists of more than one residential community association and usually has numerous amenities such as pools, a clubhouse, parks, playgrounds, and could possibly even include commercial elements such as restaurants.

Mixed-Use Associations

A mixed-use community association, often referred to as a live-work neighborhood, represents a dynamic and innovative approach to urban planning and community development. The integration of residential condominiums and commercial elements creates a harmonious and multifaceted environment that fosters a unique sense of community and convenience for its residents.

On-Site Community Management

On-site community association management refers to a type of homeowners association (HOA) management where the management company or manager physically works from within the community or at a dedicated on-site office within the community itself. This means that the management staff is present within the community they are responsible for.

New Residential Development & Builder Services

Community association management services offered to new residential developers and builders typically encompass a range of support and expertise tailored to the specific needs of these developers as they establish and transition control of homeowners associations (HOAs) in newly built residential communities.