COA | Condominium Management
Unlock a stress-free living experience with RealManage's condo association management services. Our committed team prioritizes operational efficiency, transparent communication, and resident contentment.
From meticulous financial management to proactive vendor relations, we provide tailored solutions using advanced technology and industry expertise. Let RealManage handle the intricacies while you savor the joys of home.
Choose RealManage for condo association management that redefines industry standards.
What is a Condominium Owners Association | COA Management Company?
A condominium owner's association is comprised of condominium owners. Condominium owners own their individual units and have joint ownership of the building and grounds with other units. COA fees not only cover common areas but the fees also cover building repairs and maintenance.
Achieve excellence in condo management by selecting RealManage. With us, you gain a trusted partner committed to enhancing property values, fostering community harmony, and staying ahead of industry trends
Wide Range of Quality Management Services
Choose RealManage for unparalleled condo management. Our unwavering commitment to our communities and residents drives us to continuously optimize our nationwide processes. That helps us deliver an exceptional experience that exceeds industry standards — and your highest expectations. Elevate your condo community and ensure its success — discover the RealManage difference today.
Resident/Owner Communication Multilingual support team
Financial Management Comprehensive financial reporting
Vendor Management Proposal review and payment
Fulfillment Services Effective resident mailings
Tax and Audit Coordination Tax return and W-2 prep
Board Meeting Management Agenda and reporting support
Insurance Management Policy application and claims
Web & Mobile Technology Board portal access
Architectural Control Request handling and approval
Site Monitoring & Deed Restriction Management Restriction compliance tracking
Community Associations We Serve
Our comprehensive HOA management services are designed for various types of communities, ensuring each receives specialized care and attention:
- Condominium Associations
- Homeowners Associations (HOAs)
- Mixed-Use Communities
- Master-Planned Communities
- Large-Scale Onsite Communities
- Master-Planned Community Associations
- New Residential Developments
Why select RealManage as your Community Association Management Company?
Our steadfast commitment to our board members and communities propels us to continuously enhance and refine our processes nationwide, guaranteeing an exceptional experience that is creating a new industry standard for excellence.
Don't settle for ordinary — choose RealManage for our unsurpassed benefits for your community, to help ensure its success today -- and for many tomorrows to come.
Best Practices
- GAAP – based financial and benchmarking reports
- Instant access to all relevant information from any device at anytime
- Collections management process that lowers delinquency rates
- Extensive cloud-based knowledge management system
- Extended-hours, multi lingual service 7:30 am-7:00 pm (Central)
- Most calls answered quickly with no re-routing
Best Technology
- Cloud-based Board, Resident, Closing and Attorney Portals
- 24x7 access to all community information
- Online and offline automated deed restriction enforcement
- Online payments, bank reports, balances and documents
- System alerts to notify employees of issues
- Automated workflow wizards for task routing and approvals
Best People
- LSM's, PCAM®’s, CMCA®’s, AMS®’s and state certified Community Association managers
- Degreed Accountants and Certified Public Accountants (CPAs)
- Experienced and professional:
- On-site Management staff
- Resident Service Advisors
- Technology staff
- Industry Executives
- Newsletter publishers
- Events managers
What People Say
Comprehensive Community Management Services
Explore our comprehensive suite of community management services designed to enhance your association's efficiency and elevate your residents' experience.
Board Portal and Mobile Apps
Effective decision-making requires transparency. RealManage provides client communities with exclusive access to our Management/Board Portal, offering a comprehensive view of your management team's actions. With a single login and user-friendly mobile apps, you can access real-time information anytime, anywhere, ensuring seamless communication and informed decisions. Elevate your governance experience with RealManage.
HOA Financial Management
Accurate financial information is crucial for effective oversight. RealManage not only provides monthly reports but also gives client boards 24/7 access to detailed financial data via our exclusive Board Portal. Our in-house financial team ensures precise and prompt reporting, empowering your board to make confident decisions. Choose RealManage for proactive, reliable financial management.
Homeowner and Resident Support
Communication challenges often frustrate homeowners and board members due to unanswered calls and slow response times. RealManage's Resident Services call center resolves this with knowledgeable staff, a 98% service level, and an average wait time of just 22 seconds. We answer 85% of calls immediately, minimizing escalation, and use an automated call-back system during high call volumes to avoid long holds. Say goodbye to voicemail frustrations with RealManage's efficient, responsive service.
Deed Restriction Management
Board members often face delays and uncertainty with inspection timing and results, leading to ineffective enforcement. RealManage's Management/Board Portal eliminates this problem by providing comprehensive visibility into deed restriction violations. You'll know inspection schedules, access results instantly through detailed reports, and spot trends across the association using our earth-view map feature. Gain clarity and peace of mind with RealManage's proactive enforcement support.
Task/Project Management
Effective decision-making requires transparency. RealManage provides client communities with exclusive access to our Management/Board Portal, offering a comprehensive view of your management team's actions. With a single login and user-friendly mobile apps, you can access real-time information anytime, anywhere, ensuring seamless communication and informed decisions. Elevate your governance experience with RealManage.
Vendor Management
Enhance your vendor payment system with our efficient portals that streamline payment processing by allowing vendors to submit invoices directly. We enforce strict procedures requiring insurance certificates and licenses to protect your association. Choose our solution for a secure, reliable, and seamless vendor payment experience.
Trained and Certified HOA Management Staff
Without ongoing training programs for the management team, community association managers may not be up-to-date on state-mandated HOA laws, resulting in subpar service to their boards. It is not the board's responsibility to continually educate the manager. That's why our certified community managers undergo weekly, local, in-person training and participate in nationally sponsored webinars to ensure they are consistently up-to-date on industry news and changes in state statutes
Architectural Control
Board members need visibility into architectural change requests, knowing when applications are submitted and promptly reviewed, as well as accessing communications on approvals, variances, and requirements. Our mobile app enables electronic approval of applications by committees and board members, automatically filing applications and exhibits into the owner's file for digital accessibility.
Collections/Delinquent Accounts
Take charge of delinquent homeowner accounts effortlessly with our comprehensive solution designed for board members like you. We equip you with an in-house collection team and an intricate system that grants complete insight into delinquencies. Enjoy seamless digital access to homeowner information, allowing you to refer accounts to the HOA attorney with just one click. Bid farewell to the uncertainty of uncollected dues – our solution puts you in control and ensures a straightforward process.
HOA Management Services
HOA (Homeowners Association) management services are professional services provided to assist and support homeowners associations in managing and maintaining residential communities. HOA management services play a crucial role in helping these associations fulfill their responsibilities effectively.
Condominium Management
Master-Planned Communities
A master-planned community typically consists of more than one residential community association and usually has numerous amenities such as pools, a clubhouse, parks, playgrounds, and could possibly even include commercial elements such as restaurants.
Mixed-Use Associations
A mixed-use community association, often referred to as a live-work neighborhood, represents a dynamic and innovative approach to urban planning and community development. The integration of residential condominiums and commercial elements creates a harmonious and multifaceted environment that fosters a unique sense of community and convenience for its residents.
On-Site Community Management
On-site community association management refers to a type of homeowners association (HOA) management where the management company or manager physically works from within the community or at a dedicated on-site office within the community itself. This means that the management staff is present within the community they are responsible for.
New Residential Development & Builder Services
Community association management services offered to new residential developers and builders typically encompass a range of support and expertise tailored to the specific needs of these developers as they establish and transition control of homeowners associations (HOAs) in newly built residential communities.
Get a Free HOA Management Assessment
Elevate your HOA’s operation to new heights with professional HOA management!